Stream your webinar - go live!

Whether you're hosting alone or a team, it only takes a few minutes to get co-workers and guest speakers ready to go live, tech-check and stream live to your audience.

Streaming live to an audience can easily become a hassle when hosts get nervous and there are a video, microphone and a presentation to assure is ready for the webinar. Univid helps your team focus on the work that matters with its intuitive design, features and integrations which minimize cumbersome learning curves and multiple rehearsals. With Univid you can be sure everybody is on the same page to take a webinar to the finish line and has the tools they need to get their work done.

What is a Webinar Studio?

A Webinar Studio is your team's stage for delivering content to your audience, where presentors can choose to appear with video, audio, and share presentaion or screen. Within a Webinar Studio you'll have all the context you need to productively contribute to the delivery of the webinar content.

The webinar studio may look like a teams or zoom meeting room, however you must go live before anyone in the audience can see you.

When you enter the studio you can configure camera and microphone similar to other meeting softwares, what differs compared to software aimed for meeting or 1-to-1 communications are that you are not visbile to the audience until pressing Go live. This gives you the possibility to tech check, share screen and pick a layout view before being visible to your audience.

You can adapt layouts within the studio menu, which will also affect the recording - giving a premium quality to the recording, not only live session.

You can customize the layout of presentors and screen share by expanding the menu within the studio.

Tip: you can add a branded image within the studio (splash image). Tick the checkbox 'Use in studio' setting for the splash image. Keep in mind that using an image not taking too much focus from the presentation is worth to consider.

To become visible to the audience within the webinar studio. Press 'Go live'.

Once ready, press Go Live (recording start automatically). Keep in mind that you can Go Live both before and after the scheduled start time - you decide when it is showtime. Upon going live, you will be visible to the audience, note that the stream is served with a short delay in order to provide a good experience even for participants on more unstable internet connections.

The recording starts and stops automatically upon starting/ending the broadcast.

Remember to press 'End broadcast' when finished with the webinar.

Don't forget to end the broadcast once the webinar has finished. This can be done at any time, you decide not the system.

Set up different types of webinars

Host different types of webinars: quick and easy from the webinar studio, upload a pre-recorded mp4 file or stream high end webinars via RTMP integration.

Getting the suitable type of webinar can be challenging, here are a few tips to help you choose which type suits your usecase.

Live 🔴

Live webinars typically see the highest conversions, connecting with your audience and creating a unique experience that can't be waited for or taken next week. You can adapt the presentation based on poll answers and have a live Q&A session at the end. Launch the studio to get going!

Pre-recorded

Great content requires great precision, sometimes it can be faster to pre-record the webinar since it does not require it to be perfect in one take. Prepare ways for the participants to be interactive during the webinar. Maybe sit behind the scenes and answer the chat or send out polls! In Univid, you simply drag and drop the video and then schedule it. Once the countdown reaches 0 the video will appear as if it was occuring live.

RTMP

Do you want a flawless production? Custom layouts, bumpers and quick switches between slides, pre-recorded segments and camera? RTMP is your way to go! Create up a key and plug into a videomixer tool like OBS. Check out an example here.

Tips for a successful webinar

Don't view a webinar like a meeting, or a presentation, it is a project. We strongly recommend to follow these tips below, it is common pitfalls when there is no clear webinar process or startegy already tested and established.

Tech check

Give your setup a try to break down technical issues. When you enter an office, you’ll naturally look around to understand the environment you are stepping into. Same goes with a webinar—and to help give any presentor as smooth webinar as possible, Univid recommend to run the tech check with anyone joining at the exact setup that they will use during the live session. Find your prefered way of tech check using this guide.

Plan interactivity

Oftentimes, our most value-driving moments are blocked by the tedious, must-have tasks that need to be performed to move work forward. The webinar format is a real enabler of interaction with the audience, however many webinars are still ran the same whether they would be hosted at a conference or internal meeting. A lot of insightful feedback or great delivery of value to your audience can be achieved using an interactive format.

Polls that assists the presenter in what to focus on talking about is an often forgoten benefit which could be used while presenting during a live webinar.

Univid recommends to let participants pick and decide content within a presentation using polls. For example, if you have 3 case examples, why not let the audience decide which one they would most appreciate to deep-dive into? Or why not let the audience decide what out of 4 alternatives to demonstrate - making a sales demo more relevant. There are of course many other ways to use interactivity.

Make sure everyone is on the same page

The time flies really quickly when a webinar is just a couple of minutes away to get started. Misinterpreations or misalignment can be costly or impact the delivery of a webinar negatively. Sort out: (a) who will start and end the webinar? (b) Are the ones sharing presentation confortable with the layout and setup? And (c) Who will keep an eye on the chat or Q&A for questions?

Start ahead of time

4 weeks is a sensible timelapse, it enables everyone involved to finalize webinar tasks in parallel with other projects. Want to get more tips? Check out what common webinar mistakes to avoid in short, it narrows down to doing proper promotion and making sure sticking to set-upon time without stressing through the webinar.

Gain cross role perspective

Getting perspective on one's work means being able to look at it from different angles. Then either choose what tasks to actually do - yes, sometimes less is more. In addition, looking from different angles makes it easier to understand what is relevant to your job. The same goes for group worktime spent, taking a step back or going deeper into specific details can help your team take the webinar to the next level.

Depending on team size and budget, suitable roles within a webinar project vary.

Presenter

No content can be generated without atleast one presenter, key tasks are to present content, perhaps assist another presenter by keeping an eye on the Q&A, switching slides or launching a poll/CTA.

Lead-gen

Great content is nothing without the audience. The tasks related to lead-gen normally covers: marketing material, compelling title and description of the webinar, integrate/import participants and handle contact before/during/after the webinar. Lastly, making sure a converting follow-up email is sent out after the webinar.

Moderator

It can be difficult to juggle every task alone during the webinar, then the moderator is at the rescue! It can be to answer the chat, bringing up questions, switching slides. Really anything that off-loads during the production.

Producer

Got a great camera? Even 2 cameras? Perhaps a videomixer? Then all you need is someone producing the webinar, this enables to seamlessly work between live and pre-recorded content. The sky is the limit!

Team-lead/Administrator

Some webinars are not just another webinar, it is rather like a project. Then it is common to have someone facilitating the webinar project. This role typically makes sure anyone expected to have access has suitable permissions. It could also be about evaluating and following up on the outcome of the webinar.

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