Webinar Scheduler: Find Best Time to Host a Webinar

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The importance of choosing the right day and time for your next webinar

You have spent a lot of time preparing for your next big webinar. Everything is ready. You have invited fantastic guest speakers who will draw an audience, prepared good content for your webinar, booked everything in the calendar and maybe even rehearsed the day before.

Finally, the time is approaching for you to go live and the countdown counts down the last seconds. You suddenly notice that it does not flow in as many viewers as you expected.

Choosing the right time and day for your webinar can be crucial — and is one of the easiest ways to optimize your chances for a successful next webinar.

How can I know which day and time that is best?

It is difficult to know exactly which day and time is best to maximize the number of participants and viewers. But you can start from statistically optimal times and days of the week to make the best decision possible and maximize your chances.

Of course, the optimal time also depends on your participants' schedule, your industry, and whether you have multiple geographic zones involved. But you are well on your way by reading this — and you are in the right place to improve your webinar performance.

Use the schedule tool at the top of this page to get a personal suggestion. It will help you prepare for your next webinar. You can see statistically optimal times and days of the week to maximize registrations and viewers.

Which day is best to host a webinar?

Based on statistics from thousands of webinars, the best day to host a webinar is Wednesday, closely followed by Thursdays and Fridays.

If you instead ask people when they rather attend webinars, they say somewhere in the middle or start of the week.

Holding your webinar in the middle of the week is a safe bet to get more registrations and participants.

Choose the right day and reduce the risk of people being booked on other plans.

Below you can see more detailed statistics on which days participants prefer to attend webinars.

What time of day is best for webinar?

Time of day also greatly affects your chances of a successful webinar with many participants.

The best times for webinars based on data are 3PM - and on second place comes - 11AM and 8AM. Based on the Univid Webinar Insights Report with over 2000 webinars analyzed.

Similar to weekdays where mid week perform well, choosing a time in the middle of the day increases your chances of success.

See more data on which times drive the most participants below.

What other things should you consider when choosing the best webinar time?

The recommendations above are general - and you know your audience best. In the video below we walk through how people actually watch webinars:

Plan your webinar with these times in mind, but always start from your audience’s schedule. Consider geographic time zones and keep track of holidays.

For example, avoid hosting a Nordic webinar on May 17 (Norway’s national day) or June 6 in Sweden. Small details like this can significantly impact attendance.

You can also validate timing by:

• Running a quick survey

• Emailing a sample of your audience

• Testing different time slots across webinars

Also, make sure you use a webinar platform that helps you succeed.

With Univid, you get:

• Beautiful registration pages and emails

• A simple and powerful live webinar experience

• Built-in engagement features

• Smart recommendations directly in the platform

This allows you to focus on delivering a great webinar - instead of worrying about logistics.